Cash Registry — the ledger, the safes and the day

Where it is: Home
Cash Registry
Who can open it: Administrators onlyAn employee account cannot open this screen at all.
Tabs: Transactions
Settlements
Safes
Recurring
What it writes: Ledger entries — income, expense and transfer
Safe balances
Approved or rejected daily settlements and expense requests
A recurring charge, and an ordinary expense each time one is paid

Every screen in Joey Cash that touches money writes into this one. Nothing here is typed twice: a sale, a settlement, a refund, a supplier payment and a payroll run all arrive as entries, each carrying a link back to whatever caused it.

Transactions

The cash registry: revenue, payments, net and period profit at the top, then a filterable ledger of every transaction with links back to the order that caused it. — Numbered on the screenshot
1Transactions, Settlements, Safes and Recurring. The Recurring tab carries a count when something is due.
2Record Expense — red, because the money is leaving — plus Cash Transfer, Manual Adjustment, Expense Requests and the export.
3Search the ledger.
4Dates, branch, employee, payment method and settlement status.
5The whole toolbar, including the period that scopes every figure above the table.

The KPI strip above the table is scoped by whatever the toolbar is filtering:

Figure	Is
Total Revenue	Money in, from sales
Settlements · Manual Dep.	The other two ways money arrives
Total Payments · Expenses	Money out
Period Profit	Revenue minus cost of goods minus expenses, for the period

Four report tabs narrow the table itself: All · Income · Expenses · Transfers. Each row carries its date, type, details, amount, the safe and who did it — and a link back to the order or supply order behind it.

Actions in the title row

Button	Does
Record Expense	Books money out of a safe now
Cash Transfer	Moves money between safes
Manual Adjustment	Corrects a safe balance, with a reason
Expense Requests	The approval queue
Export ledger	CSV

Safes

A running balance per safe, per branch. Safes themselves are defined per branch in Resources; the Main Safe is where branch money is consolidated.

The money in a safe comes from three places and leaves through three:

In	Out
Sales taken at that branch	Expenses recorded against it
Courier settlements paid into it	Refunds
Transfers from another safe	Transfers to the main safe

Settlements — the end of the day

An employee closes their day from the Daily cash drawer card on the home screen; this tab is where an administrator reviews what they sent. Their half of it — counting, the blind count, the denomination pad and what each verdict means — is documented in full in The daily cash drawer.

The employee counts
1. Home
2. Today
3. Daily cash drawer
4. Settle today
They enter what is physically in each safe, and send it. Nothing moves.
They see the result before sending
Everything matches, or short by … / over by … per safe, with a Notes box for anything the administrator should know.
Send for review. Nothing moves yet: no cash moves until it is approved.
An administrator approves or rejects
1. Cash Registry
2. Settlements
3. a settlement
Approving books the settlement and any variance. Rejecting sends it back.
This moves money
Until an administrator approves, a settlement is a claim, not a movement. The employee’s home screen says Settlement pending and no cash moves until it is approved in those words, so nobody assumes their day is closed when it is not.

Start of day

The counterpart. Start-of-day Balance — from the drawer card or Ctrl+K — confirms what each safe opened with. Where it matches, nothing is written; where it does not, each variance is written to the safe immediately so the drawer matches reality from the first sale of the day.

Expense requests

An employee cannot take money out of a safe. They send a request — reason, amount, preferred branch and payment method — and it waits.

An administrator recording an expense sees a different message from an employee requesting one, and both are explicit: You are an admin, so it books straight to the safe versus Nothing leaves the safe until an admin approves it.

Recording an expense larger than the safe holds warns first: This safe holds … Recording it will take the balance negative.

Recurring charges

Cash Registry
Recurring

Rent, taxes, the internet line, a licence renewal — money that leaves on a calendar rather than on an order.

Add a charge

New charge.

Field
What is it?	e.g. Shop rent — Main branch
Repeats	The rhythm
First due date · Ends on (optional)	The window
Paid from	Which branch and safe
The amount changes each time	For a bill you have to read. You are asked for the amount when you record it
Tell me this many days early	The reminder window
Record it for me on the due date	Automatic recording

Pay one
Record payment on the occurrence, or Record all for several at once.
This moves money
Paying a recurring charge writes an ordinary expense in the ledger, tagged with the charge it came from. It is not a separate kind of money — which is why it appears in the KPIs, the safes, the branch report and the dashboard with no special handling.
Skip oneoptionalاختياري
Skip settles an occurrence with no money — for the month the landlord waived, or a bill that did not arrive. Undo skip reverses it.
A reminder you cannot answer is one people learn to ignore, which is why skipping exists at all.

Automatic recording

Opt-in per charge, and hedged at every step. It only runs for a fixed amount with a branch and a safe chosen, only during a real administrator’s session, only when the charge is already due, never more than a month late, never beyond what the safe holds, and never twice for the same occurrence. Anything it declines simply stays in the reminder list.

The screen tells you when a charge cannot qualify: Automatic recording needs a fixed amount, a branch and a safe.

Where the reminder appears

Two places, both silent when there is nothing to say:

The count on the Recurring2 tab.
The Recurring Charges widget in the home screen’s Command Center.

No modal on open, no daily toast, no push notification.